Tag Archives: Prince2

Review: PRINCE2 Handbook

9780113315420-480x600Mike Acaster, Neil Glover and Allan Thomson compiled this PRINCE2 Handbook using the 2017 update of Managing successful Projects with PRINCE2.

It’s a handy, concise (A6) 82 pages booklet. It follows the official manual, and gives you a comprehensive overview of PRINCE2. After an introduction regarding projects in general, the role of senior management and the project manager, the six controls (costs, timescales, quality, scope, benefits and risk) and the structure of PRINCE2 you get an overview of the principles, tailoring, themes, processes and considerations for organizational adopting.

The principles provide a framework of good practice. All seven principles are explained: continued business justification, learn from experience, defined roles and responsibilities, mange by stages, manage by exception, focus on products, tailor to suit the project.

Tailoring can be applied to processes, themes, roles, management products and terminology.

Themes describe aspects of project management that must be addressed continually as the project progresses through its lifecycle. All seven themes are discussed in detail; Business case, organization, quality, plans, risk, change and progress.

PRINCE2 is a process-based approach for project management. A process is a structured set of activities designed to accomplish a specific objective. There are seven processes in PRINCE2 which provide the set of activities required to direct, manage and deliver a project successfully. All processes and underlaying activities are described: starting up a project, directing a project, initiating a project, controlling a project, managing product delivery and closing a project.

In a separate chapter you get considerations for adopting PRINCE2. Tailoring PRINCE2 to create an organization’s method and embedding the tailored method within the organization.

In the appendices you find explanations of all management products, roles and responsibilities and a glossary.

 Conclusion: a concise quick-reference guide with an overview of PRINCE2. But not enough if you are studying for PRINCE2 foundation.

To order: PRINCE2 Handbook

To order: Managing successful Projects with PRINCE2

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Recensie Projectmanagement op basis van PRINCE2 Editie 2017

9789401802772-480x600Bert Hedeman, Gabor Vis van Heemst en Hans Fredriksz hebben hun, door trainingsorganisaties veel gebruikte boek Projectmanagement op basis van PRINCE2 geheel herschreven om daarmee in lijn te zijn met de nieuwe editie van PRINCE2 als vervanger van PRINCE2 editie 2009.

Medio 2018 komen de eerste Nederlandstalige PRINCE2 Foundation en Practitioner examens beschikbaar en dan is dit boek een welkome aanvulling op de geboden trainingen om te kunnen slagen voor het examen.

Het boek is nu in vier herkenbare delen uitgewerkt, waarbij het laatste deel nieuw is ten opzichte van de vorige druk:

  • Deel I Introductie
  • Deel II Thema’s
  • Deel III Processen
  • Deel IV Op maat maken

De Introductie geeft een inleiding op projectmanagement en op PRINCE2 en er wordt uitgebreid ingaan op de zeven principes (niet veranderd ten opzichte van editie 2009):

  • Voortdurende zakelijke rechtvaardiging
  • Leren van ervaring
  • Gedefinieerde rollen en verantwoordelijkheden
  • Managen per fase
  • Managen ‘by exception’
  • Productgerichte aanpak
  • Op maat maken voor de projectomgeving

De zeven PRINCE2-thema’s, met daarin de aspecten van projectmanagement die continu en integraal moeten worden beheerst, worden uitgebreid beschreven.  Ieder thema wordt in een afzonderlijk hoofdstuk behandeld waarbij ingegaan wordt op het doel, kernbegrippen, te gebruiken technieken en per rol de bijbehorende verantwoordelijkheden. Ten opzichte van de editie 2009 wordt nu ook ingegaan welke aspecten minimaal moeten worden meegenomen in een PRINCE2-project en hoe het thema effectief kan worden toegepast bij kleine, agile, commerciële, wet- en regelgeving en overheidsprojecten. Achtereenvolgens krijgen we de volgende thema’s:

  • Business case: Waarom?
  • Organisatie: Wie?
  • Kwaliteit: Wat?
  • Plannen: Hoe, hoeveel, wanneer?
  • Risico: Wat indien?
  • Wijziging: Wat is de impact?
  • Voortgang: Waar staan we nu? Wat is de prognose?

Verschillen tussen de 2009 en 2017 editie:

Editie 2009 Editie 2017
Bedrijfs- of programmamanagement lijn- of programmamanagement of de klant
Batenreviewplan benefitsmanagementaanpak
Risicomanagementstrategie risicomanagementaanpak
Kwaliteitsmanagementstrategie kwaliteitsmanagementaanpak
Configuratiemanagementstrategie wijzigingsmanagementaanpak

Deel III gaat in op de processen. Per proces wordt ingezoomd op de doelstellingen, de context, de procesbeschrijving en een overzicht van de onderliggende activiteiten. Ten opzichte van de editie 2009 wordt nu ook ingegaan op het op maat maken bij kleine, agile en commerciële projecten en projecten binnen een programma. De volgende zeven processen worden behandeld:

  • Opstarten van een project: Formuleren van de projectopdracht
  • Sturen van een project: De activiteiten van de stuurgroep
  • Initiëren van een project: Uitwerken van de projectopdracht
  • Beheersen van een fase: Uitvoeren van de projectopdracht
  • Managen productoplevering: De activiteiten van de teammanagers
  • Managen van een faseovergang: Voorbereiden van de besluitvorming
  • Afsluiten van een project: Opleveren van het projectresultaat

P2 QRC (Produktmodel NL, 180222) v1.0Downloaden: P2 QRC (Produktmodel NL, 180222) v1.0

Het laatste deel gaat in op het op maat maken van PRINCE2 voor een individueel project en het verankeren van PRINCE2 in een organisatie. Het verankeren is nieuw ten opzichte van de 2009 editie. Bij het op maat maken wordt ingegaan op projecten in de private of publieke sector, haalbaarheids-, agile, commerciële en multi-organisatieprojecten en projecten in een programma. Verder wordt projectvolwassenheid en het P3M3-model kort besproken.

In de bijlagen vinden we een opzet van alle managementproducten, de rollen en verantwoordelijkheden, een voorbeeld van een productgerichte planning en een projectthermometer en tenslotte een begrippen- en vertaallijst. In de 2017 editie zijn vier producten niet in ieder project noodzakelijk: configuratie-item-record, leerpuntenrapport, productstatusoverzicht en het dagelijks logboek.

Conclusie: Wil je je voorbereiden voor het Nederlandstalige PRINCE2 Foundation of Practitioner examen of wil je een goed beeld vormen van PRINCE2 dan is dit volledig herschreven en goed leesbare boek aan te bevelen. Volgende week wordt een bijbehorende website www.P2foryou.nl operationeel waarop ook de projectthermometer, begrippenlijst en vertaallijst beschikbaar komen.

Bestellen: Projectmanagement op basis van PRINCE2 Editie 2017

PRINCE2 Update 2017: manual supporting tabs

9780113315338-480x600Now the new PRINCE2 Update 2017 manual is available (click to to order PRINCE2 Update 2017), I updated the PRINCE2 manual supporting tabs as well.

The Dutch Best Practice User Group (BPUG) will offer pre-punched papers with stickers representing the colored tabs. I hope it will help you to pass the exam.

PRINCE2_update_2017_UK_v2 To download a printable version (and print on a sticker paper): PRINCE2_update_2017_UK_v2

IMG_2213

I received a question how to stick/position the tabs into the manual. If you look at the picture of the manual (bottom/middle of the A4 sticker page) you see some colored bars. These bars represent the tabs and gives the position. There are several colored groups:

  • Appendices D, E, Glossary: Gray (place on pages 369 – 349); At the right side of the pages, start from bottom to top
  • roles and responsibilities: orange (place on pages 347 – 339); At the right side of the pages, start from bottom to top before Appendix D
  • Appendix B Standards alignment: gray (place on 333); At the right side of the pages, before roles
  • the management products: green (place on pages 331 – 293); At the right side of the pages, start from bottom to top
  • Considerations for organizational adoption: gray (place on page 271); right side of the page, at the top
  • the processes: blue (place on pages 259 – 157); At to top side of the pages, start right from the black tab and then to the left
  • the themes: yellow (place on pages 147 – 45); At to top side of the pages, start from right till left
  • tailoring and adopting PRINCE2: black (place on page 29); left from the themes
  • the principles: red (place on page 19); left from tailoring and adopting

PRINCE2 2017 Update, the same but better!

Tprince2-2017oday AXELOS announced the upcoming arrival of the new PRINCE2 2017 Update. It was in 2009 when the previous version was presented and this could mean that product is not being used or is already rather mature. I think the latter is the case and that’s what we can conclude too if we look at this new version. It’s a thorough but evolutionary update; same seven principles, themes and processes remain.

As one of the reviewers for the AXELOS PPM product family I took part in several review rounds for this new PRINCE2 Update, so I have already read the draft manual.

There is now, in the new manual, a much stronger emphasis on tailoring. In the previous version, it was a separate chapter, and not examined, and now it’s a thread running throughout the method as well as the exam.  You will also get a much stronger emphasis on the principles, and the practical application of PRINCE2 is much better explained. This will help to get rid of the misconception that PRINCE2 is a waterfall approach to project management.

Some changes in more detail:

  • Better link between themes and principles
  • Tailoring guidelines on the level of individual themes and processes are added
  • New chapter on adopting PRINCE2 in an organization
  • Tailoring guidelines for the management products are added
  • Tailoring guidelines regarding roles are added
  • Throughout the manual many hints and tips
  • Any bias against agile is removed, on several places you will find references to agile approaches
  • Instead of ‘corporate or programme management’ we now have ‘corporate, programme management or customer’
  • PRINCE2 terminology better aligned with ISO21500 and BS6079 and differences are explained
  • Progress theme is not talking about ‘technical stages’ anymore. New terms: ‘development approach’ e.g. agile, waterfall and ‘development step’ e.g. iteration in agile
  • The ‘strategies’ e.g. risk management strategy, are now called ‘approaches’
  • The ‘benefits review plan’ is replaced by the ‘benefits management approach’
  • ‘Daily log’ and ‘lessons report’ are no longer included in appendix A. The ‘lessons log’ should be treated as a view of the ‘lessons log’.

Benefits of this PRINCE2 2017 Update are:

  • Builds on your existing investment in PRINCE2;
  • You will get the best out of PRINCE2
  • It equips practitioners with practical skills and tools
  • New exams test candidates in a fairer and more valuable way
  • Practical, accessible, authoritative, relevant guidance for anyone managing a project
  • Doesn’t impact PRINCE2 Agile.

Some final facts:

  • Official book launch May 2017 (English, other languages, e.g. Dutch, Polish, German, … as of 2018 and beyond)
  • Exams as of mid 2017, as of 2018 only PRINCE2 2017 Update exams
  • PRINCE2 2017 Update Foundation exam: tailoring added, now 60 questions
  • PRINCE2 2017 Update Practitioner exam: focus on practical skills, all parts are now included, 75 questions
  • No PRINCE2 2017 Update re-certification exam anymore
  • Current PRINCE2 version 2009 Practitioner certificate expiry dates remain valid
  • See also: axelos.com/prince2-2017

BPUG session 6/1/2016: PRINCE2 Agile: Agilometer workshop results

Wednesday Jan 6th, I gave a presentation regarding PRINCE2 Agile for the BPUG. You can find the presentation on the BPUG site. I would say a lively session with lots of positive and enthusiastic reactions.

I started with a short visual movie created by Kirsten Casper from Hedeman Consulting.

2016-01-06 23.43.39In the second part of this session we focussed on the Agilometer. In the attached figure you see the three management levels and the Agilometer. The Agilometer will help to understand how far the agile thinking can rise up or how far the PRINCE2 thinking can cascade down. When a suitability slider, e.g. “Flexibility on what is delivered” is moved to the right (becomes completely yellow) we have a project where agile thinking is maximized. At the opposite side (slider to the left (completely blue) the PRINCE2 thinking is completely cascaded down.

Dia05

The official manual only describes the full agile situation. In this situation the sliders are all moved to the right.

2016-01-08 19.04.34-2In 12 groups we discussed the definition and example behaviour of the missing situations. Due to time constraints we focussed on the left side, the traditional approach and the middle where parts from the traditional PRINCE2 as well as the agile world are equally combined.

‪I added all your comments in the 6 slides and with great help from Richard Metcalf (one of the attendees) these were translated in understandable sentences.

Dia2‪To download all six slides (sliders): PRINCE2 Agile (BPUG 160106 agilometer results) v1.3

Feel free to comment on the results till so far.

‪As a next step I will generate a final version using your feedback and other material such as the questionnaires from KWD Resultaatmanagement (Agile Geschikt/Ongeschikt) and the Project Approach Questionnaire from AgilePM.

From PMP or CAPM certification to PRINCE2 Practitioner

prince2-for-pmp-capm-holderscomparing-prince2-with-pmpFor those who have a PMP or CAPM certification there is a fast track to become PRINCE2 Practitioner. You can directly go for the PRINCE2 practitioner certification without PRINCE2 Foundation certification.

Simon Buehring from KnowledgeTrain wrote two nice articles to support this track:

PRINCE2 awareness email course

paem2-150x150I received a request from Nader Rad (Management Plaza) to have a look at his micro-courses regarding PRINCE2, and PRINCE2 Agile.

It’s a great concept if you want to get a flavour of these best practices.

PRINCE2 Awareness email course:

After subscribing you get during 6 weeks, every day an email. In this personalized email a single topic will be discussed. Every mail ends with a sort of ‘cliff-hanger’ or question regarding the next mail to come. In every email you will find a progress indicator too. It will cost you a few minutes to read so if you are not familiar with PRINCE2 you don’t have an excuse anymore. Subscribe, spend a few minutes per day and after 6 weeks you have a basis understanding of PRINCE2.

As I stated, it’s just to get a flavour, it’s not a full eLearning course. You will follow step by step the introduction, the seven principles, the seven themes and the seven processes.

Some suggestions:

  • Give subscribers the possibility to immediately request for the next episode. If they do not ask, they will receive the next episode the next day
  • Replace the video regarding processes with mails in line with the rest
  • Add figures, tables etc.

If you are interested see: http://mplaza.pm/free-prince2-course/ where you can subscribe (for free).